Executive Assistant

POSITION SUMMARY   

Tiverton seeks a proactive, resourceful Executive Assistant to join our growing team. This role provides high-touch support to the Managing Partner and Chief of Staff, helping them stay focused on core leadership priorities. 

Responsibilities include calendar and meeting management, stakeholder communications, general administrative support and senior-team accountability, and process management. 

PRIMARY RESPONSIBILITIES   

• Efficiently manage the Managing Partner and Chief of Staff’s calendar by prioritizing appointments, scheduling meetings, and coordinating both professional and personal engagements to optimize productivity. 
• Act as the primary point of contact for internal and external stakeholders, effectively triaging incoming requests to ensure prompt responses. 
• Oversee logistics for meetings and events, including board of directors’ sessions, investor meetings, and various internal gatherings. 
• Support the Managing Partner and team members as an accountability partner by distributing meeting materials and agendas in advance and ensuring follow-up tasks are assigned and completed in a timely manner. 
• Administer the Investment Committee Meeting calendar, tracking agenda items, monitoring attendance, and arranging ad-hoc meetings at the request of the Managing Partner. 
• Serve as a key resource for information regarding new platforms, software, and processes, including project management tools, AI solutions, and internal best practices. 
• Prepare and submit business expense reports on behalf of the Managing Partner. 
• Provide back-up support for reception and office administration duties as required. 
• Coordinate intricate travel arrangements—including flights, accommodations, ground transportation, and comprehensive itineraries—while adeptly handling last-minute changes. 
• Lead or assist with special projects and initiatives as assigned, ensuring timely execution and alignment with organizational objectives. 
• Consistently exercise sound judgment, uphold strict confidentiality, and manage sensitive information with the highest level of integrity. 

QUALIFICATIONS AND SKILLS   

• A Bachelor’s degree is preferred, but commensurate experience (8-10+ years) will be considered. 
• A minimum of five years’ experience providing executive support directly to C-Level leaders is essential. 
• Demonstrated initiative and a strong motivation to succeed in a fast-paced, rapidly evolving environment are expected. 
• Proficiency in the Microsoft Office Suite (including Word, Excel, PowerPoint, Outlook, Teams, and CoPilot) is necessary. 
• Aptitude for and interest in leveraging project management platforms, software, and AI tools (e.g. Asana, Claude, etc.) are advantageous.  
• Outstanding written and verbal communication skills are required. 
• Exceptional organizational and time management capabilities are essential. 
• Meticulous attention to detail and a high standard of accuracy in task completion are important. 
• The ability to multitask and prioritize responsibilities effectively within a dynamic work setting is expected. 
• Strong interpersonal skills with a consistently professional and approachable demeanor are essential. 
• Capacity to manage confidential information with the utmost integrity and discretion is required. 

BENEFITS  

• Competitive compensation package with eligibility for an annual bonus
• Generous PTO and paid holiday policy
• Benefits package including Healthcare, Dental, Vision, Group Life Insurance, and 401(k)