Human Resources Specialist I/ Receptionist

Summary or Purpose

Perform administrative duties, maintain Personnel Department records and files, and provide

assistance to District employees and applicants.

Minimum Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential function

satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or

abilities required. Reasonable accommodations may be made to enable individuals with disabilities

to perform the essential functions.

High School Diploma or GED required.

Three years secretarial/clerical experience required.

Excellent customer service skills required.

Professional image required.

Strong verbal and interpersonal skills required

Preference

Inupiaq speaking and cultural experience preferred.

Experience in a personnel or human resource office preferred.

Valid Alaska Driver License preferred.

Knowledge, Skills, and Abilities for Position

Working knowledge of use of personal computer and standard word processing and spreadsheet

software to prepare memoranda and reports suitable for general distribution (Excel, Word).

Ability to read, explains, and applies complex rules, regulations and procedures. Ability to

communicate effectively with others, orally and in writing.

Ability to maintain effective working relationships with a variety of individuals.

Ability to deal firmly and tactfully with employees and managers.

Ability to write clearly and concisely.

Ability to work effectively under pressure.

Essential Duties and Responsibilities

Answer phones and direct phone calls to appropriate staff member; take messages.

Greet visitors and direct them to proper location.

Receive, sort and distribute daily mail/deliveries.

Provide basic and accurate information in-person and via phone/email.

Order front office supplies and keep inventory of stock.

Update calendars and schedule meetings.

Arrange travel and accommodations, and prepare vouchers.

Keep updated records of office expenses and costs.

Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing.

Report immediately the presence in the building of any visitor who bypasses the reception desk

or any suspicious activity or unusual behavior on the part of visitor.

Research and complete verifications of service as necessary.

Process Personnel Action Forms for classified hourly employees

Ensure that all employees receive an annual evaluation pursuant to District policies.

Advertise District vacancies as needed.

Interface with employees and the public regarding questions on personnel procedures.

Maintain employee and applicant files.

Maintain accuracy and confidentiality of current and archived personnel filing systems.

Analyze applications and/or personnel forms to ensure that they are accurate and complete.

Conduct temporary and permanent hire orientation when necessary.

Cross train with other employees within the department and provide coverage as needed.

Complete office purchases, process purchase requisitions and invoices for payments

Maintain a high level of confidentiality with personnel records and information.

Perform other duties as may be assigned.

Adhere to all District policies and regulations.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee

to successfully perform the essential functions of this job. Reasonable accommodations may be

made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to sit; stand; walk; use

hands to finger, handle, or feel objects, tools, controls; and reach with hands and arms.

The employee frequently is required to stoop, kneel, crouch, or crawl and talk and hear. The

employee is occasionally required to climb or balance.

The employee must regularly lift and/or move up to 40 pounds. Specific vision abilities required

by this job include close vision, distance vision, color vision, peripheral vision, depth perception,

and the ability to adjust focus.

NSBSD JOB DESCRIPTION Page 3

HUMAN RESOURCES SPECIALIST I/RECEPTIONIST

Environmental Conditions

The work environment characteristics described here are representative of those an employee

encounters while performing the essential functions of this job. Reasonable accommodations may

be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to travel within and

outside of the North Slope Borough School District. The employee must be willing and able to

fly in small and large commuter planes.

The noise level in the work environment is usually quiet.

This job description is not an employment agreement between the North Slope Borough

School District and the employee; and is subject to change by the District as the needs of the

District and requirements of the job change.

NSBSD Pedagogy

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High School Diploma or GED required.
• Three years secretarial/clerical experience required.
• Experience in a personnel or human resource office preferred.
• Excellent customer service skills required.
• Professional image required.
• Valid Alaska Driver License Required.
• Strong verbal and interpersonal skills required.

Preference

Inupiaq speaking and cultural experience preferred.

Knowledge, Skills, and Abilities for Position

• Working knowledge of federal, state, and local personnel/human resource policies and procedures
• Working knowledge of use of personal computer and standard word processing and spreadsheet software to prepare memoranda and reports suitable for general distribution (Excel, Word)
• Ability to read, explains, and applies complex rules, regulations and procedures.
• Ability to communicate effectively with others, orally and in writing
• Ability to maintain effective working relationships with a variety of individuals
• Ability to deal firmly and tactfully with employees and managers Ability to write clearly and concisely
• Ability to work effectively under pressure
• Ability to develop procedures and methods
• Ability to analyze situations accurately and take prompt, effective action
• Ability to accurately figure contracts and related documents

Essential Duties and Responsibilities

• Accurately input data in the Human Resources System (Tyler Technologies).
• Review and process personnel action forms and all other hiring/termination forms for classified and temporary positions.
• Assist with maintaining and tracking temporary hire lists and filling temporary positions.
• Prepare documents, compile material, and assist with the annual job fairs.
• Prepare and submit Department of Education & Early Development, Classified Staffing Report, and other reports as needed.
• Assist in preparing ad hoc data reports to the Superintendent, Human Resources Director and Board of Education.
• Ensure that all employees receive an annual evaluation pursuant to District policies.
• Monitor the status of information with timelines.
• Prepare hiring documents for employees as needed.
• Prepare added duty contracts.
• Maintain classified employee job descriptions.
• Advertise District classified vacancies as needed.
• Interface with employees and the public regarding questions on personnel procedures.
• Maintain employee and applicant files.
• Maintain accuracy and confidentiality of current and archived personnel filing systems.
• Analyze applications and/or personnel forms to ensure that they are accurate and complete.
• Maintain a high level of confidentiality with personnel records and information.
• Schedule appointments, make travel arrangements, and assemble material for meetings.
• Administer drug and alcohol tests utilizing federal drug and alcohol testing procedures as needed.
• Calibrate and verify the evidential breath alcohol-testing devices as required and maintain quality control standards of the device.
• Research and complete verifications of service as necessary.
• Conduct temporary and permanent hire orientation when necessary.
• Cross train with other employees within the department and provide coverage as needed.
• Village travel as needed.
• Perform receptionist duties as required.
• Perform other duties as may be assigned.
• Adhere to all District policies and regulations.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to sit; stand; walk; use hands to finger, handle, or feel objects, tools, controls; and reach with hands and arms. The employee frequently is required to stoop, kneel, crouch, or crawl and talk and hear. The employee is occasionally required to climb or balance.

The employee must regularly lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Environmental Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job the employee is regularly required to travel within and outside of the North Slope Borough School District. The employee must be willing and able to fly in small and large commuter planes.

The noise level in the work environment is usually quiet.

Work Year: Year Round

Range and Minimum Salary Grade

Grade 15

$25.55 - $39.41 (based on experience)