Office Manager/ HR Assistant

We are looking for a proactive and organized Office Manager / HR Asssitant to join our growing team. In this role, you’ll make sure our offices run smoothly, assist the Head of HR and with daily tasks, and play a key role in creating a comfortable, efficient, and inspiring workspace for everyone.

Key Responsibilities

• Oversee the day-to-day operations of the Riga office, ensuring a productive, organised, and welcoming work environment
• Lead office improvement initiatives, including workspace design, facilities management, and employee experience projects
• Systematise administrative processes and introduce structure, efficiency, and best practices across office operations
• Develop, implement, and maintain administrative policies, procedures, and internal guidelines
• Manage office correspondence, document flow, contracts, supplier relationships, and expense tracking
• Support onboarding and offboarding processes, ensuring a positive employee experience
• Assist the Head of HR with HR administration, employee documentation, records management, and various people-related initiatives
• Coordinate internal communications and administrative processes between departments
• Organise business travel, including flights, accommodation, transfers, and travel logistics
• Support the planning and execution of internal events, team-building activities, celebrations, and company gatherings
• Assist with office procurement, vendor management, and workplace maintenance
• Provide general administrative support to management and employees as required
• 2+ years of experience as an Office Manager, HR Assistant, Administrative Coordinator, or in a similar role
• Strong organisational, planning, and multitasking skills with excellent attention to detail
• Proactive, hands-on, and solution-oriented mindset with the ability to improve and optimise processes
• Interest in HR, employee experience, and people operations
• Excellent communication skills in English and Latvian, both written and spoken
• Ability to handle confidential information with discretion and professionalism
• Strong administrative and coordination skills with the ability to manage multiple priorities simultaneously
• Proficiency in Google Workspace and/or Microsoft Office Suite
• Valid driver's licence is highly desirable
• Competitive salary based on your experience and contribution
• Excellent health insurance after successful completion of the probation period — including extensive medical coverage, mental health support, and dental care
• Additional paid Wellbeing Days — take time for your personal needs, health check-ups, or simply to recharge
• Friendly and collaborative team — we value transparency, initiative, and support each other
• Opportunity to grow together with the company and take on new responsibilities as we scale
• Startup environment where your voice matters and ideas turn into features fast
• Gifts from the company for work anniversaries and birthdays — because milestones matter, and we love celebrating them with you!