Placement Officer - Pro Kids (Temporary Part-Time)

POSITION SUMMARY: Under the general supervision of the Coordinator Support Services (PRO Kids) is responsible for assisting with the PRO Kids applicant screening process and matching economically disadvantaged children and youth with partner sport, recreation and cultural program providers.

MAJOR RESPONSIBILITIES

• Participates in the placement of children and youth in community programs, including supporting increased application volume during peak intake periods, and completing applicant reference check screening to verify eligibility for program placement.
• Refers children to the activities offered by partner organizations.
• Establishes and maintains relationships with various social service agencies and community sport, recreation, and cultural organizations.
• Manages participant and donor databases, ensuring confidentiality.
• Assists with planning and delivery of fundraising activities, as well as partner and donor recognition events.
• Participates in outreach activities for program awareness and engagement.
• Creates newsletter content and presentations to outside agencies and groups.
• Works cooperatively with staff, community partners, and volunteers.
• Attends and participates in training session and designated staff meetings related to the PRO Kids service.
• Abides by and enforces all PRO Kids rules and regulations with respect to staff and participants.
• Collects and records information for statistical purposes, as required.
• Performs such other related duties as may be assigned.

QUALIFICATIONS

Education/Experience

• Diploma (or currently enrolled) in recreation, social work, business, human services, or a related field; and
• Demonstrated one-year experience in community recreation, sport, arts and/or children’s programs and/or related volunteer experience.
• Demonstrated involvement in coaching, teaching and working with children in a recreation/sport setting.

Skills/Abilities

• Ability to communicate effectively and concisely, both orally and in writing
• Must be comfortable communicating with families, partners, and sponsor organizations
• Ability to establish and maintain effective relationships
• Must be at basic skill level in word processing and spreadsheet software
• Self-starter with strong organizational, time management, skills with a strong focus on accuracy and attention to detail
• Ability to exercise independent judgement when dealing with confidential or sensitive issues
• Must be competent within the meaning of the Occupational Health & Safety Act

CONDITIONS OF EMPLOYMENT

• May be required to travel to various work locations and provide own transportation
• Must be willing to work irregular hours including evenings and weekends
• Must sign and abide by Employee Confidentiality Statement
• Must undergo a successful Criminal Record and Judicial Matters Check (CRJMC)

General Information

As an equal opportunity employer, the City of Thunder Bay encourages applications from Indigenous peoples, persons with disabilities, members of visible minority groups and women.

ONTARIO HUMAN RIGHTS CODE: It is a contravention of the Human Rights Code of Ontario to discriminate on the basis of: race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, marital status, family status, disability, age, record of offences, gender identity or gender expression. Therefore, a resume submitted to the City must not include references to any of the above characteristics. Do not include:

• Photos
• Any certificates that have photo identification
• Driver’s licences
• Police records checks

Note: The above documentation will be requested by the Human Resources & Corporate Safety Division should you be the successful applicant. If a Criminal Record Check is required, it will be requested by Human Resources should you be the successful applicant. Please do not submit your Criminal Record Check with your application.

ACCOMMODATION: Reasonable accommodations are available upon request for all parts of the recruitment process.

PRIVACY: Personal information on this form is collected under the authority of the Municipal Act, c. 302, as amended, and will be used to determine eligibility for employment. Questions about this collection of personal information should be directed to the Human Resources & Corporate Safety Division, 125 Syndicate Ave Suite 42, Thunder Bay, Ontario, P7E 6H8, Telephone: 625-3866

Application forms must reference the competition number and be submitted to Human Resources by 11:59 p.m. on the closing date.

The City of Thunder Bay provides exceptional quality of life to those who live, work, and play in Thunder Bay – a culturally vibrant, economically diverse community with a metro population of over 120,000. Located on the north shore of Lake Superior, under the protective watch of the Sleeping Giant, Thunder Bay is rich in people and resources, and connects Northwestern Ontario to the world. We value our high quality of life and promote a clean, green, beautiful, and healthy community that provides economic opportunity, respects diversity, and provides affordable and safe neighbourhoods that are accessible to all.

The City of Thunder Bay is a place where art, culture and nature come together!

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