Doka Singapore - Yard Manager

Key Responsibilities

1. Warehouse Operations & Coordination

• Support and oversee daily warehouse and yard activities including receiving, storage, order preparation, customer deliveries, returns, reconditioning, and dispatch of materials.
• Ensure warehouse operations comply with internal procedures, including the "4-eyes principle" and company control requirements.
• Coordinate workload planning, manpower allocation, and daily job assignments for warehouse staff, carpenters, scaffolders, operators, and foreign workers.
• Plan warehouse layout, optimize material flow, and maximize storage efficiency.
• Ensure timely availability of materials for projects based on approved drawings, material lists, and operational schedules.
• Coordinate prefabrication activities and support site delivery planning.

2. Inventory Management & Documentation

• Maintain accurate inventory records for all incoming, outgoing, transferred, and returned materials.
• Ensure timely and accurate recording of stock movements in SAP, Discos II, or other designated systems.
• Prepare and maintain warehouse documentation including:
  • Delivery Orders (DO)
  • Goods Receipt Notes (GRN)
  • Return-to-Warehouse (RTW) documents
  • Transfer Orders
  • Stock Adjustment records
  • Delivery and return schedules
• Conduct regular cycle counts, quarterly stock takes, and reconciliation of physical inventory against system records.
• Monitor stock levels of materials, consumables, spare parts, tools, and warehouse equipment, escalating replenishment requirements where necessary.
• Manage inventory accuracy for Ready-To-Use (RTU) materials and ensure proper documentation of warehouse transactions.

3. Logistics & Site Support

• Coordinate inbound and outbound logistics to ensure timely deliveries and collections.
• Organize delivery schedules and monitor material readiness for project sites.
• Coordinate onsite material deliveries, prefabrication works, and assembly requirements.
• Verify quality, quantities, and dimensions of finished products before delivery.
• Liaise with Operations, Sales, Procurement, Commercial, and Logistics teams to ensure smooth coordination of material movements.

4. Bonded Warehouse Management

• Oversee operations of the Bonded Warehouse in Johor Bahru (JB).
• Ensure compliance with Customs regulations and statutory requirements.
• Maintain accurate inventory records for bonded goods.
• Coordinate inspections, logistics activities, and documentation.
• Liaise with Customs authorities and relevant government agencies when required.

5. Reconditioning & Modification

• Coordinate reconditioning activities for returned materials.
• Record all material modifications and report significant changes to the Head of Operations MY & SG.
• Ensure maintenance, repair documentation, and material traceability are properly maintained.

6. Team Leadership & People Management

• Supervise, coach, train, mentor warehouse personnel and foreign workers.
• Provide clear work instructions and ensure adherence to company procedures.
• Monitor attendance, discipline, productivity, and overall job performance.
• Promote teamwork, accountability, continuous improvement, and effective communication.
• Coordinate manpower sharing and resource allocation across warehouse operations when required.

7. Administrative & Reporting

• Prepare operational reports covering inventory, warehouse performance, delivery status, stock utilization, and operational KPIs.
• Support quality analysis, job costing, and profit & loss (P&L) reporting where applicable.
• Maintain complete and accurate warehouse filing systems.
• Respond to internal and external enquiries relating to deliveries, stock availability, warehouse activities, and inventory discrepancies.

8. Safety, Quality & Compliance

• Ensure compliance with the Company's Health, Safety, Environment, and Quality Management Systems.
• Promote safe working practices and enforce proper use of Personal Protective Equipment (PPE).
• Maintain warehouse cleanliness, housekeeping, loading bays, storage areas, and common facilities.
• Ensure warehouse equipment, tools, forklifts, cranes, and lifting devices remain in safe working conditions.
• Ensure confidentiality, integrity, and accuracy of all warehouse records and documentation.

9. Continuous Improvement

• Identify operational bottlenecks and recommend process improvements.
• Support implementation of warehouse best practices and productivity initiatives.
• Participate in cross-functional projects aimed at improving operational efficiency and customer service.
• Assist in implementing new warehouse systems, procedures, and operational controls.

10. Other Duties

• Support inter-departmental collaboration and cross-functional initiatives.
• Undertake any other duties or projects assigned by the Head of Operations MY & SG or Management.

Personal Attributes & Requirements

• Diploma or Certificate in Logistics, Supply Chain Management, Warehouse Management, Engineering, or a related discipline is preferred.
• Minimum relevant experience in warehouse, logistics, or yard operations, preferably within construction, manufacturing, or industrial environments.
• Strong leadership, supervisory, and people management skills.
• Good planning, organizational, and coordination abilities.
• Able to work under pressure and meet tight operational deadlines.
• Strong analytical and problem-solving skills with attention to detail.
• Hands-on, proactive, and results oriented.
• Good command of English, both written and spoken.
• Proficient in Microsoft Office applications, particularly Microsoft Excel.
• Experience with ERP/Warehouse Management Systems (SAP, Discos II, or equivalent) is preferred.
• Knowledge of warehouse safety practices, inventory control, and logistics operations.
• Familiarity with Doka products, construction site operations, quality systems, and bonded warehouse operations will be an advantage.