PMV Administrator

PMV Administrator (Plant, Machinery & Vehicles)

Job Purpose

The PMV Administrator provides administrative and coordination support to the Plant, Machinery & Vehicles department by maintaining equipment records, tracking plant movements, managing documentation, and supporting reporting requirements to ensure efficient PMV operations across projects.

Key Responsibilities

• Maintain and update the PMV asset register, equipment database, and documentation records.
• Track equipment allocation, mobilization, demobilization, and transfers between project sites.
• Maintain records for plant inspections, maintenance schedules, service history, and equipment certifications.
• Maintain and monitor daily equipment timesheets for all plant, machinery, generators, and vehicles deployed on projects.
• Prepare daily, weekly, and monthly PMV reports including equipment status, utilization, breakdowns, and fuel consumption.
• Maintain diesel and fuel consumption records and support fuel reconciliation activities.
• Process and track equipment requests, rental documentation, and supplier/subcontractor records.
• Coordinate with project teams, workshops, procurement, and finance departments for PMV-related documentation.
• Monitor validity of equipment documents, registrations, permits, and third-party inspection certificates.
• Maintain filing systems for equipment records, invoices, purchase orders, and maintenance documents.
• Support PMV cost tracking, invoice verification, and data entry into ERP/PMV systems.
• Assist in preparing reports, presentations, and dashboards for PMV management.

Qualifications

• Bachelor’s degree in business administration, or related field.
• Minimum 6 years of experience in PMV administration within the UAE construction industry.
• Experience working with construction plants, equipment records, and site documentation.
• Excellent knowledge of MS Office, particularly Excel.
• Experience with ERP systems or equipment management systems is required.
• Fluency in both Arabic and English (written and spoken) is required due to the nature of the role, which involves regular communication, documentation, and transactions with Arabic-speaking stakeholders and authorities.

Technical Skills

• PMV documentation and record management
• Equipment tracking and reporting
• Fuel and diesel consumption monitoring
• Data analysis and reporting
• Document control and filing systems
• MS Excel (reports, formulas, trackers)
• ERP/PMV software systems

Core Competencies

• Organization and time management
• Attention to detail
• Accuracy in record keeping
• Communication and coordination skills
• Ability to manage multiple priorities
• Teamwork and reliability

Nova International General Contracting is an equal opportunity employer. We are committed to fostering a diverse and inclusive workplace where all employees are treated fairly and with respect. Employment decisions are made based on qualifications, experience, and business requirements, without unlawful discrimination, and in accordance with applicable UAE labor and employment laws. All hiring and employment is subject to compliance with UAE regulatory requirements, including those relating to work permits and residency visas, where applicable.