Plant Secretary

Get to know East Penn!

East Penn is a stable, essential employer, and has been voted one of the Best Places to Work in PA for 20 years!

At East Penn, our employees are our culture; our employees will always be the heart of the company. We are a private, family-owned enterprise committed to cultivating an atmosphere that honors the contributions of everyone. We want our employees to have long-term careers, and many do. More than 38% of our workforce has over a decade of service. Our open-door management policy, comprehensive benefits package, employee appreciation and recognition events, and career advancement opportunities are just some of the ways we show our employees how incredibly valued they are.

EOE/VEVRAA

East Penn is an Equal Opportunity Employer. You will receive consideration for employment without regard to race, color, religion, age, sex, national origin, marital status, pregnancy, genetics, sexual orientation, gender identity or expression, disability or protected veteran status, or any other characteristic protected by federal, state or local laws.

Overview

East Penn Manufacturing is seeking a detail-oriented and organized Plant Secretary to provide administrative and clerical support to the Plant Manager and plant operations within our A3 facility. This position plays a key role in maintaining employee records, supporting payroll and attendance processes, coordinating office operations, and assisting employees with day-to-day administrative needs.

Responsibilities

• Provide administrative and secretarial support to the Plant Manager.
• Maintain employee attendance records and accurately record absences in the Time & Attendance (T&A) system.
• Process and maintain records related to vacations, excused absences, and medical documentation.
• Generate weekly attendance reports for payroll and disciplinary purposes, as well as other reports as needed.
• Maintain and update employee records, including address changes, shift changes, department transfers, and other personnel information.
• Assist employees with questions and requests regarding company-related information.
• Prepare monthly production reports by entering production data into Excel and distribute reports to Management, Supervision, and Quality personnel.
• Monitor office supply inventory and order supplies as needed through the SOMAX system.
• Track plant purchase items and maintain records utilizing Excel.
• Process invoices by verifying shipments and quantities and forwarding documentation to Accounts Payable.
• Coordinate repair and maintenance of office equipment by submitting work orders when necessary.
• Prepare and type correspondence, reports, meeting minutes, and other business documents.
• Answer and route calls on a multi-line telephone system and take messages as needed.
• Provide backup support for the Production Clerk.
• Perform additional duties as assigned by Management.
• Support plant goals by maintaining a focus on quality, safety, housekeeping, and proper hygiene practices.

Qualifications

• High school diploma or GED required; additional business or office administration training is a plus.
• Previous administrative, clerical, secretarial, or office support experience preferred.
• Strong computer skills, including proficiency with Microsoft Excel, Word, and Outlook.
• Ability to accurately maintain confidential records and data.
• Strong organizational skills with excellent attention to detail.
• Effective verbal and written communication skills.
• Ability to work independently and manage multiple priorities in a fast-paced manufacturing environment.
• Experience with attendance tracking, payroll support, inventory control, or data entry is preferred.

Essential Functions

• Maintain regular attendance.
• Ability to work mandatory overtime when required.

East Penn Benefits

East Penn offers excellent benefits

• Competitive compensation
• Group insurance that includes medical, dental, vision, and prescription coverage
• 401K savings plan
• Annual bonus
• 9 paid holidays and 10 paid vacation days
• Employee assistance programs
• Fitness Discounts
• Promotional opportunities
• Safety Glasses, Safety Shoes, and Uniform provided or reimbursed by the company.