Lab Administrative Manager

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world’s leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world’s deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

Reporting to the Principal Investigator, the Lab Administrative Manager will provide high-level administrative, operational, and project management support for the Cohn Lab. The Cohn Lab is a growing research group focused on human immunology, HIV persistence and rebound, viral evolution, and longitudinal immune responses in people.

The Lab Administrative Manager will manage day-to-day lab administration, coordinate major lab projects, support the PI’s calendar and meetings, and serve as a central point of contact for internal and external collaborators. This position requires excellent organization, discretion, flexibility, strong communication skills, and the ability to manage competing priorities in a fast-paced academic research environment.

The successful candidate will help build and maintain administrative systems that support the lab’s scientific work, including meeting coordination, project tracking, reporting timelines, communications, onboarding/offboarding, and coordination across Fred Hutch, University of Washington, clinical collaborators, funders, and other external partners.

Responsibilities

Administration and Operations

• Manage operational and programmatic activities associated with the Cohn Lab.
• Provide high-level administrative support to the PI and lab leadership team.
• Manage the PI’s calendar, including scheduling complex internal and external meetings, protecting focused work time, and coordinating follow-up.
• Organize lab meetings, project meetings, collaborator meetings, retreats, seminars, and special events, including scheduling, room reservations, catering, agendas, materials, minutes, and action items.
• Coordinate travel arrangements, itineraries, reimbursements, and expense reports for the PI and selected lab activities.
• Support onboarding, offboarding, and role transitions for lab members, trainees, visitors, and collaborators.
• Maintain lab administrative records, shared calendars, contact lists, meeting trackers, project documents, and standard operating procedures.
• Manage lab communications, including internal announcements, collaborator communications, email lists, shared resources, and selected web or intranet content.
• Build and maintain strong working relationships with faculty, scientific staff, trainees, research administrators, administrative departments, finance and grants teams, and external collaborators.
• Identify opportunities to improve lab administrative systems and reduce operational burden on the PI and research team.
• Other responsibilities as assigned.

Project Management

• Provide project management support for the lab’s major research programs, including longitudinal cohort studies, viral sequencing projects, immune profiling studies, clinical collaborations, and emerging initiatives.
• Work with the PI, senior staff, project leads, and collaborators to track project timelines, milestones, deliverables, deadlines, and dependencies.
• Develop and maintain project management tools, including timelines, task trackers, meeting agendas, decision logs, and deliverable calendars.
• Coordinate recurring project meetings, prepare agendas and materials, document decisions, and follow up on action items.
• Support coordination of grant-related timelines, progress reports, annual reports, manuscript planning, conference deadlines, and internal review processes.
• Help ensure that major projects remain organized across multiple teams, institutions, collaborators, funders, and administrative requirements.
• Anticipate bottlenecks, flag competing priorities, and help the PI and lab leadership maintain visibility across the lab’s scientific portfolio.

Qualifications

MINIMUM QUALIFICATIONS

• Bachelor’s degree or three years of administrative management, project coordination, or relevant experience, or equivalent education/experience.

PREFERRED QUALIFICATIONS

• Five years of progressive administrative experience in an academic research, healthcare, scientific, or nonprofit setting.
• Experience providing administrative support in an academic, research, healthcare, nonprofit, or similarly complex professional environment.
• Strong organizational skills and demonstrated ability to manage multiple priorities, timelines, and stakeholders simultaneously.
• Excellent written and verbal communication skills.
• Demonstrated ability to work independently, exercise sound judgment, and maintain professionalism and discretion.
• Strong technical skills, including Microsoft Office Suite, Outlook, Teams, Zoom, and shared document systems.
• Demonstrated experience with project management, tracking tools, process improvement, and coordination of complex multi-stakeholder activities.
• Experience supporting faculty, scientific staff, trainees, or research teams.
• Experience coordinating calendars, meetings, travel, reimbursements, seminars, events, and executive communications.
• Experience with institutional systems such as Workday, Concur, SharePoint, and Adobe Acrobat Pro.
• Experience supporting grant-related timelines, annual reports, onboarding, personnel actions, faculty affairs processes, or cross-institutional collaborations.
• Excellent interpersonal skills and ability to interact effectively with internal and external stakeholders, scientists, administrators, trainees, and institutional leaders.

The annual base salary range for this position is from $80,172 to $114,941, and pay offered will be based on experience and qualifications.Although Fred Hutch is not sponsoring most H-1B visas at this time, candidates who already hold an H-1B sponsored by another organization and are currently in the U.S. may be eligible for this position.Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), and paid parental leave (up to 4 weeks).

Additional Information

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at hrops@fredhutch.org or by calling 206-667-4700.