Operations & Administrative Coordinator

OPERATIONS & ADMINISTRATIVE COORDINATOR

Reporting to the Operations Manager, the Operations & Administrative Coordinator is the welcoming face of our Hamilton office and plays an essential role in keeping our day-to-day operations running smoothly. This position supports the efficient day-to-day operations of the Bermuda office by delivering exceptional administrative, operational, and front-of-house support. This role ensures the office operates smoothly by coordinating workplace services, administrative processes, facilities, and logistics while providing proactive support to internal teams and visitors.

Key Responsibilities

• Serve as the first point of contact for visitors, vendors, and incoming calls, providing a professional and welcoming experience.
• Coordinate office operations, including workplace readiness, meeting room management, office supplies, facilities, and vendor relationships.
• Provide administrative support through the management of shared inboxes, mail, courier services, meeting logistics, and internal events.
• Support financial administration, including purchase orders, invoice processing, expense tracking, and petty cash reconciliation.
• Maintain accurate operational records, inventory, and administrative systems.
• Process Short-Term Work Permit applications and Customs Letters, ensuring timely submissions and compliance with applicable requirements.
• Support onboarding, offboarding, and other operational projects and initiatives as required.

Qualifications & Experience

• High School Diploma required; post-secondary education in Business Administration or a related field would be considered an asset.
• Minimum of five (5) years' experience in an administrative, office coordination, operations support, or related role.
• Strong organisational, communication, and customer service skills with exceptional attention to detail.
• Proficiency in Microsoft Office Suite and experience maintaining accurate records across multiple systems.
• Demonstrated ability to manage competing priorities, work independently, and exercise sound judgment with professionalism and discretion.

Deadline: July 29, 2026