Project Administrator

We are looking for an organised, detail-oriented Project Administrator to join an Australian builder. You will provide essential administrative and financial support to a residential building practice, helping to keep jobs moving efficiently from tender through to completion.

Key Responsibilities

• Process and verify supplier and subcontractor invoices, flagging discrepancies, duplicate charges, or unusual amounts before payment is approved
• Draft job quotes and proposals based on project specifications and builder direction
• Assist with estimating and quantity takeoffs under the supervision of a qualified estimator
• Prepare and submit credit applications, supplier account forms, and other project-related documentation
• Maintain and update project trackers, job files, and cost records
• Liaise with suppliers, subcontractors, and clients on administrative matters as required
• Support general ad hoc administration across active projects

What We Are Looking For

• Experience with Buildertrend and/or Xero is highly regarded
• Previous experience in a project administration, accounts, or estimating support role within the Australian construction or building industry
• Familiarity with construction invoicing, progress claims, and cost tracking
• Strong attention to detail, particularly when reviewing financial documents
• Ability to work independently and manage competing priorities across multiple projects
• Proficiency in Microsoft Office, Google Workspace, and accounting or job management software
• Bachelor's degree in Civil Engineering or a related discipline
• Exposure to estimating software or takeoff tools
• Willingness to explore and use AI tools to improve workflow efficiency
• Excellent written and verbal communication skills
• Proactive attitude - able to follow up suppliers, clients, and third parties without being prompted
• Stable work-from-home setup (reliable internet, laptop/desktop, quiet workspace)
• Full-time, work-from-home
• Long-term, stable opportunity with room for growth
• Professional, supportive team environment
• Training and ongoing support provided