Executive Assistant

what we offer •

temporary employment contract for one year

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hybrid work after the onboarding period (3 days in the office)

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an opportunity to gain experience in a global, innovative company

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work in a supportive and dynamic team

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interesting challenges and opportunities for skill development

Looking for a role where your organizational skills truly make a difference? On behalf of our Client in Krakow, we are looking for an Executive Assistant to support the Site Leader and the local operations team. If you have a talent for "changing chaos into order," act proactively, and thrive in a dynamic environment, we look forward to receiving your CV!

your tasks

• act as the right hand to our Krakow Site Leader, managing their full work schedule and workday rhythm, ensuring all tasks are actioned and prioritized effectively
• provide extensive calendar management; coordinate all internal and external meetings, including leadership/team meetings, off-sites, 1:1s, QBRs, and conference calls across multiple time zones
• handle a large volume of incoming communications, acting as a liaison for the Site Leader. Use high-level discretion and maturity when handling details of a highly confidential or sensitive nature
• plan and coordinate meetings and special events (including onsite activities). Maintain and follow up on Action Item lists coming out of leadership and staff meetings
• manage complex international and domestic travel arrangements, including multiple stops, changes, and visa applications. Process, manage, and report expenses in a timely manner according to company policy
• provide comprehensive support in preparation for meetings. Prepare key documents and briefings, and create or edit presentations as needed. Maintain organizational charts if required
• organize, prioritize, and coordinate multiple work activities simultaneously with a demonstrated ability to meet deadlines and bring order to complex situations

what we expect

• 5+ years of work experience in an Administrative/Executive Assistant capacity, specifically supporting and/or reporting to an executive or senior leadership team
• fluency and high proficiency in English (speaking, reading, and writing - C1 level minimum)
• highly empathetic, proactive, action-orientated, and a fast learner. Must possess a positive mindset and a highly adaptable attitude
• exceptional administrative skills with a proven track record of turning chaos into order. High attention to detail and excellent calendaring skills
• excellent written, verbal, and interpersonal communication skills with a high level of tact and professionalism. (A good sense of humor is highly welcome as we are a fun company!)
• thrives in a fast-paced environment. Ability to deal with ambiguity, cope under pressure, and take initiative with minimal direction
• strong ability to quickly learn new tools and applications. Exceptional skills in MS Office (Outlook, Word, Excel, PowerPoint, and SharePoint) as well as typical enterprise applications for expense, travel, procure/buy areas
• exposure to working in a multinational, high-growth organization, particularly in engineering and software product companies, is a strong plus.
• bachelor’s degree preferred

Employment agency entry number 47

this job offer is intended for people over 18 years of age