Central European Management Team Assistant

Main responsibilities of CEU (AO) Management Team Assistant

• Business travel arrangements
• Manage business travel arrangements, flight tickets in co-operation with GBT travel company, including coordinating visits with countries and booking transportation and accommodations for AO VPs
• Arrange flight tickets in co-operation with GBT travel company for AO Managers
• Executes the admin process associated with business travels, e.g. enters details in travel request tool and registers flight tickets in J file, reimburses expenses in Concur and reviews monthly AMEX statements etc.
• Administrative Support
• Supports on requests to manage calendars, e.g. schedule meetings or coordinate appointments for AO VPs
• Helps with time attendance system RON ( based on pre-defined rules) and closes monthly milage in GPS Webdispečink system
• Communication & Marketing
• Communicates with countries on various topics, if requested by AO VPs
• Collaborate on various marketing campaigns to build CEU AO brand and support Chief of staff
• Project Assistance
• Participates in organisation of CEU events, e.g. LORD or Finance weeks etc.
• Support meetings taking place in CEU AO, e.g. BRM
• On occasional bases helps with preparation of presentations, reports or organisational structures up-dates etc. for AO VPs
• Office and Operational Support
• Takes care of office environment (3 rd floor at Explora) and ensures it is tidy and well-organized, kitchen equipment and TV screen working
• Order office supplies and various ad hoc requests as needed
• Liaise with vendors and service providers, including admin process (creating POs in GET, invoices, communicating with vendors)