Events and Administration Intern

Application Closing Date Sunday 14/06/2026 Starting date : Idealy 10/08/2026

Role Purpose To provide efficient and effective administrative and logistical support to the Regional Office and contribute to the office management.

Deliverables Events logistics

• To help with the logistics with conference centers/hotels/ providers, ensure equipment and meeting supplies ordered and delivered on time
• To organize travel and per diems for the participants and consultants and inform them of the logistics details
• To assist in the preparation of meeting handouts and presentations
• Create budgets for events
• Assist in the consideration of safeguarding in the organization of events Travel
• To organize travel and related logistics for office staff, consultants and volunteers
• Provide administrative and logistics support for IPPF staff missions to other IPPF offices and/or Member Associations
• Process payment requisitions and calculate travel advances General office administrative duties and office management support
• To help with a range of office management tasks, including supplies & services, ensure follow up and office maintenance, ensure reception and telephone duties
• To perform other duties as agreed with supervisor
• Take collective responsibility for safeguarding

Essential Skills

• Right to work in Belgium
• In case of a work permit linked to a residence permit, please upload a copy of the work and residence permit with your application in the "other" section.
• Interest and/or (volunteer) experience in events management.
• Interest in SRHR work, human rights and/or international relations and development

Desirable Skills

• Fluent in English (written and spoken), French is an asset;
• Excellent computer skills: MS Office365, database, electronic filing systems, Canva;
• Excellent organizational skills;
• Ability to work under pressure, good time management, punctual;
• Strong interpersonal skills and able to work in a multicultural environment;
• High attention to detail
• Ability to multitask and show initiative;
• A team player mindset;
• Commitment to gender equality, sexual and reproductive health and rights, non-discrimination and diversity, and young people and youth participation are a must