Accounts Payable Associate

Company Description

Anaergia (TSX: ANRG) is a global leader in offering sustainable solutions for the production of clean energy and the conversion of waste streams to resources. Through a proven portfolio of proprietary technological solutions, Anaergia maximizes the generation of renewable energy, the diversion of waste from landfill, and the reduction of greenhouse gas emissions for customers across the municipal, industrial, commercial, and agricultural sectors.

Headquartered in Burlington, ON, and through its multiple subsidiaries across North America, Europe, Africa, and Asia, Anaergia is trusted at more than 1,600 installations globally.

Job Overview

Anaergia is seeking a motivated, detail-oriented Accounts Payable Associate to join our North American Finance team in Carlsbad, California.

This role is ideal for an early-career accounting professional or someone with accounts payable experience who enjoys working in a collaborative, fast-paced, and entrepreneurial environment. The Accounting Associate will play an important role in supporting the day-to-day accounts payable function while partnering with internal departments and external vendors to ensure timely, accurate, and efficient financial operations.

The successful candidate is organized, adaptable, customer-service focused, and eager to learn and grow within a global organization committed to sustainability.

Key Responsibilities

Accounts Payable Operations

• Process vendor invoices through Stampli and Microsoft Dynamics 365.
• Monitor shared Accounts Payable inboxes and respond to vendor inquiries in a timely manner.
• Route invoices through the approval workflow and ensure timely processing.
• Process approved invoices and prepare vendor payment batches.
• Maintain accurate vendor master records and supporting documentation.
• Complete vendor setup forms and credit applications as needed.
• Support accounts payable activities across multiple North American business entities while maintaining accuracy and meeting established deadlines.

Accounting Support

• Record vendor payments within Microsoft Dynamics 365
• Perform weekly bank entries and assist with bank reconciliation activities.
• Reconcile corporate credit card transactions and ensure appropriate coding and documentation.
• Support month-end close activities, including AP subledger reconciliation and aging analysis.
• Assist with processing invoices and accounting transactions across multiple North American entities.

Customer Service & Collaboration

• Partner with Project Managers and internal departments to resolve invoice discrepancies and payment questions.
• Build positive working relationships with vendors while providing exceptional customer service.
• Support continuous improvement initiatives that enhance efficiency and accuracy within the Accounts Payable process.
• Assist other members of the Finance team and support special projects as assigned.

Required Skills and Experience

• Required Skills: Strong organizational skills with exceptional attention to detail; excellent verbal and written communication skills; ability to prioritize multiple tasks and meet deadlines in a fast-paced environment; demonstrates initiative and takes ownership of assigned responsibilities while continuously seeking opportunities to improve processes; strong analytical and problem-solving skills; customer-service mindset with the ability to build positive relationships, self-motivated with a willingness to learn new systems and processes; collaborative team player who enjoys working in an entrepreneurial environment; proficiency in Microsoft Office, particularly Excel and Outlook.
• Experience: 1-3 years of accounting, accounts payable, bookkeeping, or finance experience preferred. Experience in the construction and/or renewable energy industries preferred.
• Education: Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred. Recent graduates with relevant internships, accounting coursework, or equivalent practical experience are encouraged to apply.
• Physical Requirements: This position is based in our Carlsbad, CA office and requires regular onsite collaboration with the Finance team Monday through Friday. The candidate must be able to sit for extended periods while working at a computer and attend on-site meetings as needed. Ability to communicate effectively with vendors, customers, and internal stakeholders via phone, email, and video conferencing; ability to occasionally lift or move office materials weighing up to 20 pounds.

For additional information on Anaergia, please visit www.anaergia.com.

As an Equal Opportunity Employer, Anaergia provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Anaergia will provide reasonable accommodation for qualified individuals with disabilities.