Senior Payroll & Admin officer

Industry : Pharmaceutical

Location : Malta

Basis : Full time

Remuneration : Salary + Benefits

Main Duties - Payroll

• Coordinate monthly payroll processing with providers inside and outside the EU
• Collect and validate payroll inputs, including hires, terminations, salary changes, bonuses, benefits, and leaves
• Review payroll outputs for accuracy before approval
• Investigate and resolve payroll discrepancies
• Support payroll audits and compliance activities
• Maintain payroll calendars to ensure all deadlines are met
• Coordinate statutory reporting and payroll documentation
• Support the administration of employee benefits, pensions, healthcare, and rewards
• Respond to employee payroll queries professionally and timely
• Maintain payroll records in compliance with GDPR and local privacy regulations
• Assist with payroll process optimization and continuous improvement initiatives

Main Duties - HR Administration

• Maintain employee records and HR systems, ensuring accuracy and completeness
• Maintain organisational charts, employee databases, and HR trackers
• Assist with employee engagement initiatives and HR projects
• Support the preparation of HR metrics, reports, and workforce analytics
• Provide administrative support to the broader HR function as required

What skills do you need

• Minimum of A'level education or similar
• 2 years of experience in payroll admin and/or HR administration at international level
• Experience working with outsourced payroll providers is highly desirable
• Experience with HRIS and payroll systems is preferred
• Strong knowledge of Microsoft Office, particularly Excel

Eligibility to work in the EU is a must

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