Salsify
Senior Payroll Specialist
Job description
Come join a company who is a key leader in the industry scaling the next core commerce infrastructure and on the path from $100M to $500M! Founded in 2012, Salsify helps brand manufacturers, distributors, and retailers in over 80 countries collaborate to win on the digital shelf. As the market leader globally, our products are shopper-centric, frictionless, and create memorable commerce experiences. Our products provide a competitive edge through experiences that improve brand trust, amplify product differentiation and assortments, increase conversion rate, improve profit margins, and speed time to market.
Learn how the world’s largest brands, including Mars, L'Oreal, Coca-Cola, Bosch, and GSK, as well as retailers and distributors such as E.Leclerc, Carrefour, Metro, and Intermarché use Salsify everyday to stand out on the digital shelf.
At Salsify, we strive to embody an equitable, diverse, and inclusive company culture. We are united across countries, levels, tenures, and a host of other dimensions of diversity. We understand that while work is just one aspect of who we are, a truly inclusive culture accounts for the full authenticity of every single human being that works here.
About the Opportunity
We’re looking for a Senior Payroll Specialist to own US payroll operations while helping us build a world-class global payroll function. This role is ideal for someone who thrives on operational excellence, compliance, and cross-functional collaboration. While the initial focus will be US payroll, this position offers the opportunity to expand into global payroll ownership - driving consistency, automation, and best practices across multiple countries. You’ll partner closely with People Operations, Total Rewards, Finance, Systems, Legal, and external payroll providers to ensure accurate, compliant, and scalable payroll operation
How You’ll Make an Impact
1. Own US Payroll Operations
- Own end-to-end multi-state US payroll processing across multiple entities, pay groups, and payroll vendors.
- Ensure payroll is processed accurately, compliantly, and on time.
- Maintain strong payroll controls through regular audits, reconciliations, and validation processes.
- Ensure compliance with federal, state, and local payroll regulations, including tax withholding, new state registrations, quarterly and annual filings (Forms 941, 940, W-2/W-2c), amendments, and resolution of agency notices.
- Administer regulated payroll components including 401(k) contributions, benefit deductions, equity compensation, imputed income, and taxable fringe benefits.
- Ensure payroll accounting accuracy and timely completion of payroll-related reconciliations.
- Perform regular audits within Workday Payroll to ensure data accuracy, integrity, and compliance.
- Investigate payroll issues, identify root causes, and implement long-term, scalable solutions..
2. Support Global Payroll Operations & Drive continuous improvement
- Support the evolution of Salsify’s global payroll operating model, including implementation and ongoing optimization of Deel and future global payroll solutions.
- Develop, maintain, and continuously improve global payroll documentation, SOPs, and operational playbooks.
- Standardize payroll processes across countries while respecting local compliance requirements.
- Identify and lead automation opportunities that reduce manual work and enhance the employee experience, leveraging AI tools where relevant.
- Partner with Systems on Workday enhancements and payroll integrations.
- Support payroll implementations, testing, and system enhancements as the function scales.
3. Support the PX Operations Team
Payroll is the primary responsibility of this role. However, as part of the PX Operations team, you’ll also contribute to broader operational initiatives and provide support when business needs require it, including:
- Workday employee data management.
- Employee lifecycle queries and offboarding processes.
- Operational documentation and knowledge management.
- Cross-functional PX Operations projects and process improvements that enhance the employee and manager experience.
You’ll Love This Role If You…
- Enjoy solving complex operational problems.
- Are passionate about payroll accuracy, compliance, and continuous improvement.
- Thrive in fast-paced, collaborative, and evolving environments.
- Love building scalable processes that improve efficiency.
- Enjoy partnering across multiple functions to deliver exceptional employee experiences.
#LI-IA1 #LI-Remote
- We pay market rates, which are competitive and equitable
- We pay based on performance and proficiency, not tenure
- We adjust proactively; when the market moves, we do too
Salsify loves a good success story and it would be our privilege to help write yours! We recognize that talent and potential come in all forms and that years of experience does not guarantee on-the-job effectiveness or leadership potential. Our hiring process involves recognizing a person’s achievements, subject matter expertise, and passion, not just check marks next to a job description. If you have an interest in our roles please do not hesitate to apply - we would be happy to speak with you!
A member of Talent 'talent@salsify.com' will be reaching out about next steps if we would like to move forward.
Salsify’s mission is to empower brand manufacturers to win on the digital shelf.
Helping brand manufacturers to win online is what we do. Our culture is who we are. We are empowered. We are positive thinkers. We take action. We care deeply. These values have driven Salsify’s growth and earned the company numerous top workplace awards.
We are headquartered in Boston, Massachusetts and have hubs in Lisbon (Portugal) and Sydney (Australia). If you are excited to work in a fast-paced environment with a team that values agility, curiosity and passion, we want to hear from you!
As part of the hiring process, we may be conducting reference checks with your provided contacts.
Please see our Candidate Privacy Statement for information on the personal data we process in connection with your application.
An Inclusive Place To Work
Salsify does not discriminate based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. Studies have found that people of color and women do not apply to jobs if they do not meet all the requirements. At Salsify we are committed to empowering a diverse workforce. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
Accommodations
Salsify is committed to an inclusive hiring process, and we aim to provide accommodations for persons with disabilities. If you need any accommodations for the application or throughout the interview process please contact cx@salsify.com.
We take your security seriously. When applying for a position with us, please be aware of the following:
Official Communication Channels
All legitimate communications from our team, including interview requests and job offers, will only come from an email address ending in @salsify.com. We will never use generic email addresses (like Gmail or Yahoo) or ask you to communicate through unofficial channels.
Verify Job Postings
Always verify the legitimacy of any Salsify job posting by checking our official website's careers page. If a position is not listed there, it is not a genuine Salsify opening.
Secure Application Process
We use secure applicant tracking systems and encrypted communication channels to protect your sensitive information and documents throughout the application process.
No Payments Ever Required
Legitimate employers, including Salsify, will never ask for upfront payments for applications, training, or equipment. Any request for payment is a clear sign of a scam.
Personal Information Requests
Sensitive personal information, such as bank details or social security numbers, will only be requested after a formal job offer has been made and exclusively through secure, verified channels.By being aware of these protocols, you can help us ensure a safe and secure application experience.
